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American Youth Soccer Organization Providing world class youth soccer programs that enrich children's lives.

AYSO Region 65 Rancho Cucamonga Youth Soccer

Volunteer

This region is made up of volunteers...

Attention New & Returning Volunteers
see below for information re: the current season

Parents just like you. If you would like to volunteer in any way, just ask anyone wearing a red AYSO logo shirt (these are the board members) and they will direct you, even if you do not know much about soccer.

Our coaches attend age specific training clinics each season with practice times that are age specific at our fields. 

Our area of greatest need right now are referees. If you are interested in volunteering to become a referee, AYSO has referee clinics that you can attend. Won't you please consider becoming an AYSO referee? New referees are NOT expected to referee games played by our teenagers. New referees will start reffing games of younger aged children.

To Volunteer for any Board Position, email [email protected] 
To sign up to Coach, click: Coach Page
To sign up to Referee, click: Referee Training Page

Volunteer Help

Welcome to AYSO Region 65! 


Updated: 09/04/2022 - Please take the time to review the following information. Thank you!

To be considered for a volunteer position with AYSO Region 65, you MUST complete the following:
- Submit a Volunteer Application via the Sports Connect Registration Management System (RMS)
- Submit and pass a Sterling Volunteers Background Check
- Register thru the CA DOJ State Fingerprint agency (Applicant Services) and complete a LiveScan
- Complete ALL Safe Haven courses
- Complete ALL volunteer specific training (ie. Coach, Referee, Board Member)

You do not need to complete every requirement immediately, but you should complete them before practices or games begin. Some courses have pre-requisites that must be met in order to complete your training. You must be a certified AYSO Volunteer trained for the position(s) you have selected before you are eligible to participate with the children on the field.

Note: Late signups for uncoached teams may be given additional time to complete their requirements. Please refer to the following sections for additional information and guidance on each of the compliance items.

Thank you for volunteering!


VOLUNTEER HELP
  Registering as a Volunteer
  Sterling Volunteers Background Check
  CA Mandated Fingerprinting *New for 2022*
    Check Your DOJ Status
  AYSOU / LMS
  AYSO Certified Volunteer Training
  SafeSport *New for 2022*
    Download Your SafeSport Certificate
    Submit a Help Request
  Coaching & Practice Scheduler Information 
  Referee Training Information
  Board Members

 
  
 BEFORE YOU REGISTER TO VOLUNTEER 
You must h
ave a username to access the system if you are a parent of a child, an adult without a child or youth that wishes to volunteer. If another member of your family would like to volunteer, you can invite them as an Additional Account Holder. This will link them to your family account and children that are participating in our programs. Refer to this page for details: How to create an Additional Account Holder (coming soon)


SUBMIT A VOLUNTEER APPLICATION...
Login to the Sports Connect Registration Management System (formerly Blue Sombrero) with your own username.  Please DO NOT submit a volunteer application for anyone other than yourself. Doing so will create various problems within the system.
  - When you login you will be at the My Account screen
  - Click Volunteer (on the left), then click the Find Volunteer Roles button
  - Select the Program and Division for which you would like to apply, then select a Team Staff position.

Note: If you have registered your child(ren), the system will default to display the Team Staff positions for their Program and Division. To volunteer for a different Program or Division, click the Show All Available Opportunities button at the bottom of the screen, make your selection then click View Selected Opportunities and select a Team Staff position.

When asked Who would you like to sign up for this role?, click Signup a registered user and select yourself. Your name should appear as being selected, then click Continue. You will be asked to fill out a few more details...
   
VOLUNTEER CONTACT INFORMATION, USE YOUR LEGAL NAME!
You must use the name that appears on your government issued ID.
If you did not use your Legal Name 
when you created your username/account, please Edit this information BEFORE you submit your Volunteer application. The Background Check will require your Legal Name. For example, do not use Dave, Jen or Jenny, Bill or Wes if your Legal Name is David, Jennifer, William, Wesley, etc.

Complete the form and click Continue.

Thank you for Volunteering!


STERLING VOLUNTEERS BACKGROUND CHECK: 
Anyone who would like to volunteer as a Coach, Referee or Board Member MUST consent to a criminal background check in order to determine whether they are eligible. Please refer to AYSO's Policy on Criminal Background Checks for more information.  Changes in your clearance, either since your last background check or as a result of any of the monthly updates, may affect your eligibility to volunteer. 
 
After you submit a volunteer application, if you are a new Volunteer or your background check has expired or near expiration you will receive an email (see below) from Sterling Volunteers asking you to complete the AYSO Volunteer Application (you must click the link). Please look for that email and complete this step as soon as possible.

Search Tip:
You can search the Subject for: "Here's the link" or use other general search terms such as: "Sterling Volunteers", "American Youth Soccer Organization", or "TheAdvocates".

Sample eMail:
click below to see a larger image
  

If you find the email and the link has expired
, you must contact Sterling Volunteers and they will send you a new email (see below for contact info).
 
If you cannot find the email, you can try to resend it
  - Login to your account
  - Click Volunteer
  - From the My Roles & Certificates summary, select Risk Status and click Renew & Update

This process *should* trigger the Sterling Volunteers email asking you to complete the AYSO volunteer application. If you do not get the email or you cannot check the Risk Status box (sometimes, the box can be disabled), please contact Sterling.

Note: After you do this, it can cause some confiusion. Contrary to the phrasing the system may state "Risk Status - Submitted for the season".  THIS IS NOT CORRECT! If you perform this step, you have merely triggered the reminder email from Sterling.

YOU HAVE NOT SUBMITTED YOUR BACKGROUND CHECK UNTIL...
  - You find the Sterling email and click the link
  - You have validated your information in the Sterling Volunteers website and submitted all of your personal information
  - You receive a final email from Sterling stating, "You Did It!"

One final note, you MUST access the Sterling Volunteers website through the email link. Please DO NOT login directly to their website. If you access the site directly, your AYSO volunteer profile will not be updated with the background check. This will require additional steps to correct the problem and needlessly delay the process. 
 
Issues with Middle Name or Middle Initial

The system may generate a message in regards to the Middle Name and may not let you continue. If you encounter this issue, select the option indicating you do not have a Middle Name (even if you do). This will allow you to successfully complete the process. We will follow-up with AYSO if this results in any issues with your Background Check.
 
Background Check Expiration
When your Background Check is near 30 days from expiration you will receive an email notification from the system. Refer to this page to: Renew Your Background Check

Sterling Website Login or Account Issues

If you encounter any problems logging into the Sterling website or you have forgotten your username or password and do not receive a Reset email, please contact Sterling Support. They are the only one's that can resolve those issues. 



Updated: 08/20/2022

CA MANDATED FINGERPRINTING - CALIFORNIA AB 506
BACKGROUND CHECK/LIVESCAN UPDATE FOR CA VOLUNTEERS

Effective, Jnuary 1, 2022, youth sports volunteers in California MUST have a Live Scan Fingerprint
as required by the California Department of Justice to exclude individuals with a history of child abuse. This applies to all adult Coaches, Referees* (except 8U Referees) and Board Members. This is IN ADDITION TO, the Sterling Volunteers Background Check covered in the previous section. 

LiveScan Fingerprinting is done only ONCE unless there is a gap in volunteer service of 5 or more years. AYSO will continue to get monthly updates from the DOJ.
Q. Do I have to do this if I am fingerprinted for my work or other volunteer organization?
A. YES, this is a State of California requirement.

Register thru the Applicant Services website, the process is very fast. You have two options...
1. AYSO Region Event: AYSO is billed directly. See below for upcoming events
2. Schedule an Appointment at a LiveScan location You will pay the fee. Should be appx $25.

    If you selected Option 2 (Schedule an Appointment), next select the following:
  

When you create your account, use the same email you use to access the SportsConnect website.
Note: 
When asked for Region Number, select 1G65

After You Register
You will receive an email with a QR code. Print the email and take it to your Livescan screening.
Ask the clerk to write down your ATI number on your paperwork. This information will be useful if your results are not received in a timely manner.

If you chose an appointment, please submit your receipt to Joey Catuara for reimbursement.
Email: [email protected]

*** ATTENTION *** We strongly encourage you to register for a local event if possible. Our region will be billed directly at a lower cost and help us reduce the overhead of processing reimbursements.

Upcoming Local Fingerprinting Events

None at this time


Reminder: You MUST register prior to the event or appointment. You cannot show up the day of the event and expect to be fingerprinted.  If the event coordinators can accommodate you, you will have to register on your phone at the event.  Also, you cannot just show up at a Livescan location, you must register.

After You Have Completed the Livescan Process:
If you participated in a region event or made a personal appointment and your CA Fingerprint Background Check has NOT cleared after 3-4 weeks, please visit this page for details on how to Check Your DOJ Status.


Updated: 11/30/2022


AYSOU / etrainu Learning Management System (LMS)
NEW for the Spring 2022 season
AYSO has migrated to a new LMS platform which requires you to submit a volunteer application for the current Membership Year (MY) to access the LMS. If you have signed up as a volunteer for the current season please continue, otherwise please submit your Volunteer application. 

Login to your Sports Connect account, go to Volunteer, then click the AYSOU button in the Volunteer Summary. You will be automatically logged in to the LMS, a separate login is no longer required. Yay!



If you do not see the AYSOU button there may be an issue with your account. Send us an email and we will look into the problem: [email protected]

The first time you access the new LMS, you will be asked to accept the Terms & Conditions.



Note
: If you have multiple volunteers linked to your account, the AYSOU button will only appear in the Volunteer Summary for the user that is currently logged in to Sports Connect. 


As with Volunteer Registration, each volunteer MUST login to the LMS with their own username. This ensures that the correct volunteer is credited with taking a course. For example, spouses cannot watch an online course together and expect it will satisfy the training requirement.  You must each take the course.

Note: Make sure to download a pdf copy of the certificate for each course you have completed for your records. If a problem occurs and the LMS does not update the course information, this is the only way we can provide proof to AYSO that you completed the course. Without the certificate you will need to retake the course.

Thank you!

Updated: 04/01/2022


VOLUNTEER TRAINING
To be considered a Certified Volunteer for AYSO Region 65, you MUST complete the following online courses that are part of the Safe Haven "umbrella" AND the volunteer specific training for a particular position such as Coach, Referee or Board Member. 

Safe Haven
  - AYSO's Safe Haven
  - CDC Concussion Awareness
  - Sudden Cardiac Arrest (SCA) 
  - SafeSport (New as of Jan 1, 2022) *

Note: The first three courses are available on AYSOU. * SafeSport is taken on an external website (see below).

Please refer to the AYSOU Courses page on our website for more information on the specific training and prior experience required (if applicable) for each volunteer role.

SAFESPORT
The 2017 SafeSport Act has expanded Mandated Reporters to include adults authorized to interact with children. Due to this expansion, that includes AYSO and it requires training on child abuse and mandated reporting. Effective, January 1, 2022, U.S. Soccer will no longer allow equivalent training and has mandated SafeSport training. 

The training is the full course in the first year, which is 90 minutes, and repeated every three years, followed by annual updates in the in-between years, which are 30 minutes. 
Youth Volunteers (under 18) are not required to take this training.
Note: This is a new course under the Safe Haven umbrella. It DOES NOT replace the online AYSO's Safe Haven course, both courses are required.

WARNING: Please do not go direct to the website to create an account. Many volunteers are experiencing problems when doing so. Please follow these directions. Thank you!

You will take the course at the U.S. Center for SafeSport website. (third party website)
To begin your SafeSport training, click HERE or copy & paste the following link into your browser.
    https://safesporttrained.org/?KeyName=tsVWe36Xa6PS3b5NzOug

You will be prompted to create an account to begin the training. The following are required fields...
- First & Last Name: use your legal name, should be the same as Sports Connect
- Email: u
se the same email you used for your Sports Connect username/email. Note: If your name or email does not match what you submitted in Sports Connect, your SafeSport certification will not update automatically in Sports Connect.
- Postal/Zip Code: type your zip code
- Language: select your language
- Organization Member ID: type "n/a"
- Date of Birth: enter in "mm/dd/yyyy" format
- Name of Sport or Community Organization: type "ayso"
When you have completed your responses, click Sign Up

The system will configure your account and you will be asked to accept the Terms & Conditions, click I Agree and you will be presented with the following Dashboard...

 


 
 
This is the Correct Course
If your account was created properly, you should see the following course listed under My Courses. 

  SafeSport Trained - U.S. Soccer Federation (90 mins)

If you see a $20 Fee for the course, see a different set of courses or no course at all, your account profile was not configured properly. The course is Free for AYSO volunteers.

If you do not see this course, you will need to click the Enrollment Key button on your Dashboard, then enter the following key: tsVWe36Xa6PS3b5NzOug. If a msg appears stating you are already enrolled but do not see the course pictured to the left under My Courses, you will need to submit a help request to resolve the problem (see below).
 
The following SafeSport courses are 15 mins long and DO NOT satisfy the CA state requirement:

SafeSport for Kids
SafeSport for Volunteers Abuse Awareness and Prevention
SafeSport For Youth Athletes

There are several other courses in the Course catalog, SafeSport Trained USSF is the only course that will be accepted.
   
  Download your SafeSport Certificate
If you have previously taken the 90 min SafeSport course through another organization such as US Soccer OR if your Sports Connect Volunteer Summary does not show that you have completed this course, you can download your certificate and send us a copy to satisfy this requirement.

Visit the SafeSport website: https://safesporttrained.org
Go to the menu, select Transcripts and download your SafeSport cert for the Full course, NOT an annual update. Email the pdf to [email protected] and we will upload your cert and verify it with AYSO.

Submitting a Help Request to the US Center for SafeSport 
If you need assistance accessing the website, have issues with your account profile, don't see the correct course or other problem, please click this link to Submit a Help Request.

Updated: 09/04/2022

 

COACHES
You MUST BE at least 18 years old, passed a Background Check and go to a Livescan location to be Fingerprinted. There are NO exceptions to this AYSO policy and CA requirements..

- All Head & Assistant Coaches (reqs apply to both equally) must be certified for your desired division.
You must complete the appropriate online training course(s) prior to attending the corresponding In-Person Classroom and/or Field Session.
- If you are seeking to coach in the 14U/Intermediate or 16/19U Advanced division, you must satisfy all training and prior experience (1 Year or Season In-Grade) requirements.
- A higher level certification does not give you a pass if you wish to coach a lower division.
- If you are a Double Head Coach, you must be certified for each division you wish to coach.

Please refer to the AYSOU Courses page for more information.  

Head Coach Volunteer Application

Asst Coach Request
If you are a Head Coach and know who you will be working with
, be sure to provide us with your desired Assistant Coach when you complete the volunteer application. Please make sure to have your Asst Coach register ASAP.  It is extremely important to signup, submit & pass the background check and complete the minimum required online training courses as soon as possible.  Training requirements are the same for both Head & Assistant coaches.  

Player Requests
Generally, the Head Coach will select their child(ren) and can make a second request. Typically, the second request will be the child(ren) of the Asst Coach or other volunteer. This could result in more than two players if there are twins or siblings near in age (within the same division).

If you know your requests, please provide their names as it will assist the Registrars when they begin to form teams. You can also opt to wait until Draw Night to make your requests.

Preferred Practice Field Information
When you fill out the Head Coach volunteer application, make sure to select your Preferred Practice Field information, primarily your Location, Days & Time. Please try to select either a standard M/W or T/Th practice. We may not be able to accommodate all special requests (M/Th, M/F, W/F, etc) so please provide any details re your situation. We will reach out to you if we need any additional information.
We will resume using the Practice Scheduler for Practice Field selection this season.
The information you provide for your Preferred Practice Fields is used to assist us in developing the practice schedule ONLY! This is NOT your Practice Field, Day, or Time
YOU WILL MAKE YOUR SELECTION(S) WHEN THE PRACTICE SCHEDULER OPENS.
Go to the Coaches | Practice Scheduler page for more information.

.

Thank you for volunteering!

Ivan Monso
AYSO Region 65
CVPA, Practice Scheduler & BSB Admin

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AYSO Region 65, PO Box 9208
Alta Loma, California 91701

Email Us: [email protected]
Phone : 909-285-7625
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