PRACTICE SCHEDULER IS ONLINE 

Practice Scheduler has moved to Friday, Oct 16th @ 8:00 pm, due to a change in the layout of the practice fields.

Reminder: The practice schedule was created based on the information you provided in your Head Coach profile. We are only using Beryl Park and have limited options. Last minute changes at this time are likely not possible.

When the scheduler opens, please make your selection based on the Days & Times you provided. Requests that differ from those selections MAY NOT be approved if it impacts another team.

Fall 2020 Revised Practice Field Layouts: 

---

Practices are scheduled to begin Mon, 10/19 @ Beryl Park

Practice time slots are the typical one hour time slot. 5-6pm, 6-7 pm, etc
Due to Covid-19, we are asking that you keep your practices to 45 mins. That gives you the last 15 mins to collect your things and leave the field while the next team is coming on the field.

This season, field sizes will be as follows in order to allow enough space for social distancing...

06-12U 1/4 field
14U 1/3 field
19U 1/2 field 8-9pm only


Thank you! - The Management

---

Fall 2020 Core Phase 1 - Updates

10/21 2:00 PM - All approvals have been sent. Field Layouts have been updated. E1 7pm MW & TTH were transposed.

10/18 11:00 PM - The majority of approvals have been sent. Only a handful of coaches remain without a practice field. Some practice requests may have changed in order to accommodate other coaches.

Please review & print your email confirmations from the Practice Scheduler and keep them with your coach materials. In the event there is a conflict, click here to email the confirmation from each coach so that we can look into the situation. Please refer to the Practice Field Layouts if there is any confusion as to where your practice field is located.

10/17 11:00 AM - Update: We still have several coaches that have not selected their fields. Hope to have those addressed this weekend. Approvals have begun.  More info: Approvals & Notification

10/16 4:00 PM - Reminder: The Practice Scheduler will open tonight @ 8pm.

10/16 6:30 AM - The Practice Schedule has been updated.

10/16 2:00 AM - Field Layouts have been updated

10/15 2:00 PM - Practice Field selection has moved to Friday due to a last minute change in the orientation of the practice fields.

10/14 5:00 AM - The Practice Schedule is available for viewing only. New coaches, we recommend you use the Practice Scheduler: Viewer to review the schedule options and poke around to get familiar with the scheduling application.  Please read the Practice Scheduler Instructions.

10/13 10:00 PM - Field Layouts have been posted.

10/13 1:00 PM - The Practice Scheduler has moved from Tuesday to Thursday night.

Please DO NOT send emails reporting you cannot login to the Practice Scheduler, it is not available at this time.

NOTICE ON BLUE SOMBRERO & VOLUNTEER FORMS
Hello everyone, just a quick update on the Practice Scheduler account issues.

As was explained at the mtg, if your Head Coach information is in the Blue Sombrero system (see Head Coach List in the links), your account info will be exported from Blue Sombrero to the Practice Scheduler.  YOU DO NOT NEED TO REGISTER FOR A NEW ACCOUNT.  If you do NOT find your information in the list, you must signup in Blue Sombrero. 

* IMPORTANT *
If you previously signed up for Blue Sombrero but you don't remember your Username, please DO NOT create a New Username.  Send us an email with your info and we will lookup your account information. [email protected]

Here are the steps (applies to Head Coach & Assistant Coach volunteers) however, ONLY the Head Coach will request a practice field

- Login to the Blue Sombrero Registration Management System 
- Sign-up for the Head Coach Volunteer Role in the Fall 2020 Core Phase 1 Program in the desired Division (ie. 08U-B, 10U-G, etc.)
  If you are an Assistant, sign-up for the Assistant Coach Volunteer Role
- Complete and eSign the Volunteer form.
- Complete the third party Background Check via the Sterling Volunteers website.
- If you are a Double Head Coach, you need to repeat these steps for your additional team.
- Finally, confirm with your divisional or registrar that you have been allocated to your designated team(s).

Your account info (username and contact info) will be exported from Blue Sombrero to the Practice Scheduler. 
Username: Same as your Blue Sombrero username
Password: 12345
Please do not change the default password for this system. The passwords are NOT encrypted and it is not crucial to use a secure password for this scheduling tool.

Note: If you have not been allocated to a team in Blue Sombrero, you will be able to set your Team by modifying your profile in the Practice Scheduler. #3 below>
 
The main goal is to ensure that all the information we have is correct and up-to-date in Blue Sombrero.

Thank you for your cooperation!

If you have any questions or need assistance: 
e-mail the Practice Scheduler Admins

email:: [email protected]

1) How do I get a Practice field?
Review the field offerings in the Practice Field Scheduler - Viewer
Make note of the Location, Field, Time and Days(s) that meet your needs. 

SEARCH TIPS: DO NOT search by Team or Coach when you are trying to schedule your Practice Field. These fields only reflect the teams or coaches that have submitted a request or have been approved.

For example, you could use the Team field to search for another Team (if you know their number) because you want to see what time/field they selected. This could be because you want to find a field close by so you can scrimmage or just help each other out. But who are we kiddin, it's really because you want to spy on that coach that beats you every year. :-)

Once you are done, CLOSE the Practice Scheduler Viewer,  

Many times we get reports that ... 
"I can't login" 
"the system won't let me make a request"
"there is no “Make Request” button at the bottom of the page so I am unable to schedule my practice"
This is because you are still in the Practice Field Scheduler - Viewer and not the Practice Field Scheduler.

2) When the Practice Scheduler goes ONLINE...
You will either receive a general notification or you will receive an email that your account has been activated by the Practice Scheduler Admins.

Check here for the latest status information and updates...

3) PRACTICE SCHEDULER ONLINE  This is it, the moment you have been waiting for... 

Login to the Practice Field Scheduler

  Use your Blue Sombrero Username and use Password: 12345

View / Update Your User Profile, you will need to verify your User Profile and check to see that your team(s) have been linked to your account.

Note: In some cases, you may not have been allocated to a team. Generally this is due to delays in the processing of the background checks or perhaps you signed up to volunteer at the last minute because we were in need of coaches. Because of this, some user accounts will not have their Team (ie. 10UG-03, 14UB-02, etc) linked to their profile.

Click here for steps to View or Modify your User Profile

4) SEARCH for available Practice slots

Set your selection criteria and select <View Records>.

As explained previously, DO NOT USE - Team or Coach fields.

Simple suggestion, start with a Location or a specific Time you would like. 

Set the Show field (rt side) to Open slots only

If you are a Double Head Coach you will also select the Team for the request.

** WARNING **
ONCE YOU SUBMIT THE REQUEST, IT CANNOT BE CHANGED WITHOUT ASSISTANCE FROM THE PRACTICE SCHEDULER ADMIN.

When you are sure of your choice(s), click on <Check to request this>

Select <Make Request> at the bottom of the screen to complete the request.

PLEASE DO NOT MAKE MULTIPLE FIELD REQUESTS because you think you will have a better chance of getting a field.  This only makes it more difficult for us as we have to scan through all of the duplicate requests and send emails to verify which field you do want. It also makes it harder for all the other coaches to find a field.

Click here to e-mail the Practice Scheduler Admins to report a problem

5) Approvals & Notification *UPDATED*
We generally wait a few days to approve the requests after everyone has had a chance to select their field(s) and we have reviewed your selections. Coaches may have selected fields incorrectly, selected multiple fields or may just need to change fields, day(s) & time, etc. to accommodate parents or an Assistant Coach.

6) Changing fields
After you have received your approved practice request and you are out on the fields, please do not assume you can move to an open spot and stay there.  This can lead to conflicts (ie. a team may have not practiced that night) and we certainly don't want that in front of the kiddos. Please contact us with your change request.  We will verify the field is available and make the change in the scheduler or try to find an alternate location. 

If there are conflicts in the schedule due to error or other reason we will do our best to resolve the problem.

Thank you!

What does ‘(Goal Side Mon / Tue / Wed / Thur) mean? 

Applies to 12U and up (teams with 1/4 field). In those ages your practice location rotates. There are four teams on a field. Each with ¼ of the field. Think of it as two teams on the end line and two teams in the center. Goal Side Mon means that on Mon, you will be on the end line of your respective field and on Wed you will be in the center. This gives each coach one day a week to practice with the goal if they choose.

If your fields are divided in 1/8th and you selected two corners, N/W & S/W, you should also work with the other coach(es) on N/E & S/E to share the goal.

  

For example: You select Monday-Wednesday at location Church West, Field West. On Monday you will practice in the yellow area. On Wednesday you will practice in the green area.