PRACTICE SCHEDULER IS OFFLINE!

Practice Requests have been Approved, please see Instructions below...
#5 Approvals & Notifications 
#6 Changes

Click here for Updates

Follow these Search Tips * New * 
A quick "How To" showing you "what to do" or "not do" when setting up your search criteria.

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Fall 2021 Updates

New Coaches - Use the Practice Scheduler Viewer (no login reqd) to try searching, see avail options, etc
8/15 5:00 PM - Dbl Head coaches (or anyone else), please do not make any further changes in your volunteer application. They will not get picked up.
8/14 7:00 PM - Scheduling for Dbl Head coaches in progress. Just be available by phone/text/email if i need to contact you tonight or tomorrow with any questions. If you responded to the earlier email with any changes, please make those changes in your Head Coach volunteer application for each division.  thank you!
8/14 4:00 PM - Dbl Head coaches, you have the night off!  I'll schedule your requests per the information you have provided in your Head Coach volunteer application(s). Beryl schedule has been uploaded.
8/14 3:30 PM - Beryl schedule will be avail shortly but subject to change. i've found a number of issues with the practice field cfg. Still working through them but you can take a peek. if you see any obvious errors, please feel free to email me what you find.  thanks!
8/14 5:00 AM - Milliken & Mountain View have been uploaded
8/13 3:00 AM - Vineyard JH & Coyote Canyon have been uploaded
8/11 9:00 PM - Alta Loma JH practice schedule has been uploaded
8/11 5:30 PM - General Info, Practice Fields & ALJH Field Layout updated
8/4 6:00 PM - Updated possible start dates for the Practice Scheduler and Field availability.
7/15 2:00 PM - Updated field availability as of 7/15. School maps need to be updated.

Please DO NOT send emails reporting you cannot login to the Practice Scheduler, you cannot login until the Scheduler is ONLINE. Check the top of this section for Scheduler Status.

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AYSO Region 65
Practice Scheduler Admin(s)
email: [email protected]

NOTICE ON BLUE SOMBRERO & VOLUNTEER APPLICATIONS
This section is primarily for those who have NOT registered in the BSB/Sports Connect Registration system. If you have already registered you can reasonably skip this section.

If you have not registered, please see this page for general information and tips regarding the process. Fall 2021 Volunteer Information

As will be explained on Roster Night (once teams have been formed), if your Head Coach information is in the Blue Sombrero system (see the Head Coach List in the links), your account info will be exported from Blue Sombrero to the Practice Scheduler.  YOU DO NOT NEED TO REGISTER FOR A NEW ACCOUNT IN THE PRACTICE SCHEDULER.  If you do NOT find your information in the list, you must signup in Blue Sombrero. 

* IMPORTANT *
If you previously signed up for Blue Sombrero but you don't remember your Username, please DO NOT create a New Username.  Send us an email with your info and we will lookup your account information. [email protected]

Here are the steps (applies to Head Coach & Assistant Coach volunteers) however, ONLY the Head Coach will request a practice field

- Login to the Blue Sombrero Registration Management System 
- Sign-up for the Head Coach volunteer role in the Fall 2021 program in the desired Division (ie. 08U-B, 10U-G, etc.)
  If you are an Assistant, sign-up for the Assistant Coach volunteer role
- Complete and eSign the Volunteer application 
- Complete the third party Background Check via the Sterling Volunteers website.
- If you are a Double Head Coach, you need to repeat these steps for your additional team.
- Finally, confirm with your Division Coordinator or Registrar that you have been allocated to your designated team(s).

Your account info (username and contact info) will be exported from Blue Sombrero to the Practice Scheduler. 
Username: Same as your Blue Sombrero username
Password: 12345
Please do not change the default password for this system. The passwords are NOT encrypted and it is not crucial to use a secure password for this scheduling tool.

Note: If you have not been allocated to a team in Blue Sombrero (late sign-up), you will be able to set your Team by modifying your profile in the Practice Scheduler. <#3 below>. If your name/team is in the Coach Contact List (top right), your team(s) has/have already been linked to your profile.
 

Thank you for your cooperation!

If you have any questions or need assistance: 
e-mail the Practice Scheduler Admins

email:: [email protected]

1) How do I get a Practice field?
Review the field offerings in the Practice Field Scheduler - Viewer
Make note of the Location, Field, Time and Days(s) that meet your needs. 

SEARCH TIPS: DO NOT search by Team or Coach when you are trying to schedule your Practice Field. These fields only reflect the teams or coaches that have submitted a request or have been approved.

              

For example, you could use the Team field to search for another Team (if you know their number) because you want to see what time/field they selected. This could be because you want to find a field close by so you can scrimmage or just help each other out.

Click here for additional tips.

Once you are done, CLOSE the Practice Scheduler Viewer,  

Many times we get reports that ... 
"I can't login" 
"the system won't let me make a request"
"there is no “Make Request” button at the bottom of the page so I am unable to schedule my practice"
This is because you are still in the Practice Field Scheduler - Viewer and not the Practice Field Scheduler.

2) When the Practice Scheduler goes ONLINE...
You will receive an email when the Scheduler has opened by the Practice Scheduler Admins.
Check here for the latest status information and updates...

3) PRACTICE SCHEDULER ONLINE  This is it, the moment you have been waiting for... 

Login to the Practice Field Scheduler

  Use your Blue Sombrero Username and use Password: 12345

View / Update Your User Profile, you will need to verify your User Profile and check to see that your team(s) have been linked to your account.

Note: In some cases, you may not have been allocated to a team. Generally this is due to delays in the processing of the background checks or perhaps you signed up to volunteer at the last minute because we were in need of coaches. Because of this, some user accounts will not have their Team (ie. 10UG-03, 14UB-02, etc) linked to their profile.

Click here for steps to View or Modify your User Profile

4) SEARCH for available Practice slots

Set your selection criteria and select <View Records>.

As explained previously, DO NOT USE - Team or Coach fields.

Simple suggestion, start with a Location or a specific Time you would like. 

Set the Show field (rt side) to Open slots only

If you are a Double Head Coach you will also select the Team for the request.

Click here for additional tips.

** WARNING **
ONCE YOU SUBMIT THE REQUEST, IT CANNOT BE CHANGED WITHOUT ASSISTANCE FROM THE PRACTICE SCHEDULER ADMIN.

When you are sure of your choice(s), click on <Check to request this>

Select <Make Request> at the bottom of the screen to complete the request.

PLEASE DO NOT MAKE MULTIPLE FIELD REQUESTS because you think you will have a better chance of getting a field.  This only makes it more difficult for us as we have to scan through all of the duplicate requests and send emails to verify which field you do want. It also makes it harder for all the other coaches to find a field.

Click here to e-mail the Practice Scheduler Admins to report a problem

5) Approvals & Notification * Updated *
We generally wait a few days to approve the requests after everyone has had a chance to select their field(s) and we have reviewed your selections. Coaches may have selected fields incorrectly, selected multiple fields or may just need to change fields, day(s) & time, etc. to accommodate parents or an Assistant Coach.

If there are any conflicts in the schedule due to error or some other reason, we will make every effort to resolve the problem.

6) Changing fields
After you have received your approved practice request and you are out on the fields, please do not assume you can move to an open spot and stay there.  This can lead to conflicts (ie. a team may have not practiced that night) and we certainly don't want that in front of the kiddos. Please contact us with your change request.  We will verify the field is available and make the change in the scheduler or try to find an alternate location. 

Click here to e-mail the Practice Scheduler Admins re: a Change Request

6.A) Field Squatting 
This is the unapproved practice of reserving a practice field at a park with lights and practicing at a school location or overflow park because it is less crowded. Then returning to your reserved practice field as it gets darker. #6 can occur as a result.

Please do not do this. It is unfair to other coaches who were not able to request a field with lights. You MUST use the field you selected. If you want to practice at a school field we can change your request. Teams practicing from 6-7pm will be moved towards the end of September (for the Fall season), all others will be moved for DST. If we find a team has done this, your practice field will be reassigned.
 
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Thank you!

What does ‘(Goal Side Mon / Tue / Wed / Thur) mean? 

Applies to 12U and up (teams with 1/4 field). In those ages your practice location rotates. There are four teams on a field. Each with ¼ of the field. Think of it as two teams on the end line and two teams in the center. Goal Side Mon means that on Mon, you will be on the end line of your respective field and on Wed you will be in the center. This gives each coach one day a week to practice with the goal if they choose.

If your fields are divided in 1/8th and you selected two corners, N/W & S/W, you should also work with the other coach(es) on N/E & S/E to share the goal.

  

For example: You select Monday-Wednesday at location Church West, Field West. On Monday you will practice in the yellow area. On Wednesday you will practice in the green area.