Providing world class youth soccer programs that enrich children's lives.

AYSO Region 65 Rancho Cucamonga Youth Soccer

Practice Field Scheduler Instructions

PRACTICE SCHEDULER OFFLINE

OPEN FOR DBL HEACH COACHES -- Wed 2/20 8pm
OPEN FOR ALL COACHES -- Fri 2/22 8pm

NOTICE ON BLUE SOMBRERO & VOLUNTEER FORMS
Hello everyone, just a quick update on the Practice Scheduler account issues.

As was explained at the mtg, if your Head Coach information is in the Blue Sombrero system (see Teams & Head Coach List in the links), your account info will be exported from Blue Sombrero to the Practice Scheduler. YOU DO NOT NEED TO REGISTER FOR A NEW ACCOUNT. If you do NOT find your information in the list, you must signup in Blue Sombrero.

* IMPORTANT *
If you previously signed up for Blue Sombrero but you don't remember your Username, please DO NOT create a New Username. Send us an email with your info and we will lookup your account information. [email protected]

Here are the steps (applies to Head Coach & Assistant Coach volunteers) however, ONLY the Head Coach will request a practice field

- Login to the Blue Sombrero Registration Management System
- Sign-up for the Head Coach Volunteer Role in the Spring 2019 Core Program in the desired Division (ie. 08U-B, 10U-G, etc.)
If you are an Assistant, sign-up for the Assistant Coach Volunteer Role
- Complete and eSign the Volunteer form.
- Complete the final step, Consent for Background Check.
- If you are a Double Head Coach, you need to repeat these steps for your additional team.
- Finally, confirm with your divisional or registrar that you have been allocated to your designated team(s).

Your account info (username and contact info) will be exported from Blue Sombrero to the Practice Scheduler.
Username: Same as your Blue Sombrero username
Password: 12345
Please do not change the default password for this system. The passwords are NOT encrypted and it is not crucial to use a secure password for this scheduling tool.

Note: If you have not been allocated to a team in Blue Sombrero, you will be able to set your Team by modifying your profile in the Practice Scheduler. <see #3 below>

The main goal is to ensure that all the information we have is correct and up-to-date in Blue Sombrero.

Thank you for your cooperation!

If you have any questions or need assistance: e-mail the Practice Scheduler Admins

email:: [email protected]

==========================================================================================

PLEASE TAKE THE TIME TO READ THESE INSTRUCTIONS

1) How do I get a Practice field?
Review the field offerings in the Practice Field Scheduler - Viewer
Make note of the Location, Field, Time and Days(s) that meet your needs.

Important Note: DO NOT search by Team or Coach when you are trying to schedule your Practice Field. These fields only reflect the teams or coaches that have submitted a request or have been approved.

For example, you could use the Team field to search for another Team (if you know their number) because you want to see what time/field they selected. This could be because you want to find a field close by so you can scrimmage or just help each other out. But who are we kiddin, it's really because you want to spy on that coach that beats you every year. :-)

Once you are done, CLOSE the Practice Viewer,

Many times we get reports that ... "I can't login" or "the system won't let me make a request"
This is because you are still in the Practice Field Scheduler - Viewer and not the Practice Field Scheduler.

2) When the Practice Scheduler goes ONLINE...
Your account will be activated by the Practice Scheduler Admins and you will receive a confirmation email.

3) PRACTICE SCHEDULER ONLINE this is it, the moment you have been waiting for...

Login to the Practice Field Scheduler

LOGIN: Use your Blue Sombrero Username and use Password: 12345

Next, select <Modify Your User Profile> at the bottom of the screen and verify your Team is selected.

Note: Many Head Coaches have not been "officially" allocated to a team for several reasons.
Because of this, some user accounts will not have their Team (ie. 10UG-03, 14UB-02, etc) linked to their profile. If you do not see your Team displayed on the screen you will need to do this step.

Simply select your Team from the list and select <Modify Profile>.

4) Search for available Practice slots
Set your selection criteria and select <View Records>.

DO NOT use Practice ID, Team or Coach fields.

Simple suggestion, start with Location or a specific Time you would like.

Also set the Show field to Open slots only

WARNING:
ONCE YOU SUBMIT THE REQUEST, IT CANNOT BE CHANGED WITHOUT ASSISTANCE FROM THE PRACTICE SCHEDULER ADMIN.

When you are sure of your choice, click on <Check to request this>

If you are a Double Head Coach you will also select the Team for the request.
Select <Make Request> at the bottom of the screen to complete the request.

5) Notification
You will receive a confirmation email from the system when your request has been approved. You may need to check your Junk / Spam folder.

That's it, you are done! If you are a Double Head Coach, because you loved this so much, we allow you to do it again! :-)

Thank you Coach, have a great season!

6) Changing fields *NEW*
After you have received your approved practice request and you are out on the fields, please do not assume you can move to an open spot and stay there. This can lead to conflicts (ie. a team may have not practiced that night) and we certainly don't want that in front of the kiddos. (Really, it's happened.) Please contact us with your change request. We will verify the field is available and make the change in the scheduler or try to find an alternate location.

If there are conflicts in the schedule due to error or other reason we will do our best to resolve the problem, however the coach with the earliest reservation confirmation will have priority over the practice field in question.

Thank you for your cooperation!

Goal Side Mon / Goal Side Wed

What does ‘(Goal Side Mon / Tue / Wed / Thur) mean?

Applies to 12U and up. In those ages your practice location rotates. There are four teams on a field. Each with ¼ of the field. Think of it as two teams on the end line and two teams in the center. Goal Side Mon means that on Mon, you will be on the end line of your respective field and on Wed you will be in the center. This gives each coach one day a week to practice with the goal if they choose.

For example: You select Monday-Wednesday at location Church West, Field West. On Monday you will practice in the yellow area. On Wednesday you will practice in the green area.

Practice Scheduler - Spring 2019

Practice Scheduler Registration
Accounts are Imported
from Blue Sombrero
Tentative Dates
Priority Scheduling (Dbl Head Coaches)
Wed, Feb 20th - 8pm
All Coaches
Fri, Feb 22nd - 8pm

Practice Scheduler Links

Practice Field Blackout Days

Spring 2019 - Practice Begins
Monday, 2/25

Games Begin
3/16

Mid-Week Games
16/19U
TBD - 3 games

RC City Parks
Memorial Day 5/27
TBD / No Lights

Alta Loma School District
Special Events
Alta Loma Junior High
3/19, 4/2, 4/9, 4/25, 5/7, 5/17, 5/20-23
Carnelian Elementary
4/11, 4/16, 4/23
Vineyard Junior High
5/22-23
All School Fields Closed
Memorial Day 5/27

Player Development
Beryl Park West 1
4/12
6:30-8:00pm

EXTRA Tryouts
Location TBD
4/22, 4/24, 4/29, 5/1, 5/9

Mandatory Player Ratings Night
No Practices will be held on these dates
Vineyard Junior High MPR
4/30 7-9pm

Pool Play 10U-14U
TBD

Note: Updates appear in red

Practice Field Layouts - Spring 2019

Field Location	Lights	In Use *
Alta Loma Junior High	N	Y
Beryl Park	Y	Y
Carnelian Elementary	N	Y
Church Street Park	N
Etiwanda Creek Park	Y	Y
Heritage Park M W F Only	Y
Red Hill Park	Y	Y
Vineyard Junior High Fall - Spring	N	Y
Overflow Fields
Coyote Canyon Park	N
Golden Oak Park	N
Kenyon Park	N
Milliken Park	N
Mountain View Park	N

* Field is in use during the current season.

Practice Field Sizes, Freq & Duration

06U
1/8 of a soccer field.
Each time slot there will be a max of 8 teams on a full size field.
Practice time is 45 minutes one day a week.

08U-10U
1/8 of a soccer field.
Each time slot there will be a max of 8 teams on a full size field.
Practice time is 60 minutes two days a week.

12U thru 19U
1/4 of a soccer field.
Each time slot there will be a max of 4 teams on a full size field.
Practice time is 60 minutes two days a week. *

*16U & 19U During the Fall, limited to one day a week.

Practice Field Lights

*UPDATE*
Post Season Tournament (12/17) - Practice Field Light Schedule

You can contact any of the following individuals to report issues with the lights on our fields. Click below to send an email.

CORE	EXTRA & Select
Jeff Gaines	Keith Larson
Patrick Smith	James Koolis
Joey Catuara	Todd Gallemore
Sandie Oerly
Alex Baro
Ivan Monso

City of RC Park Monitor

AYSO Fields are reserved for the use of our players, parents and volunteers. If any non-AYSO individuals (General public, Club Teams, Adult Leagues, etc.) insist on using our fields, please contact a Board Member or contact the RC Park Monitor and they will address the situation.

(909) 261-5561

Field Closure Text Alerts

AYSO Region 65 now has Text Alerts to keep coaches, parents and players updated on field closures due to weather, field conditions or special events. Sign-up today! *NEW*

Go to your messaging app...
Type "40404" for the destination
In the message area:
Type "Follow @RC65Fields"
Click Send and you will receive a confirmation message via your messaging app.

You do not need Twitter to receive these updates as they will be delivered via your SMS Messaging (text) app. However, if you prefer you can also follow us on Twitter: