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AYSO Region 65 Rancho Cucamonga Youth Soccer

Practice Scheduler - General Information


PRACTICE SCHEDULER IS ONLINE 

GENERAL ANNOUNCEMENTS - SPRING 2020

Tue, 2/11 8pm -
Priority/Double Head Coaches only
Thur, 2/13 8pm - 
All Coaches

PLEASE DO NOT SEND AN EMAIL SAYING YOU CANNOT LOGIN TO THE SCHEDULER
USE THE PRACTICE FIELD SCHEDULER - VIEWER (no login required) to view the schedule.

Thank you!

02/18 2:00 PM
- The majority of approvals have been sent. Only a handful remain pending confirmation from coaches. Some practice requests may have been modified (including Practice IDs) to address any corrections.

Please review & print your email confirmations from the Practice Scheduler and keep them with your coach materials. In the event there is a conflict, click here to email the confirmation from each coach so that we can look into the situation. Please refer to the Practice Field Layouts if there is any confusion as to where your practice field is located.

02/18 10:00 AM
 - Still reviewing and making corrections / last minute change requests. Approvals will begin appx 1:00 pm.

02/18 2:00 AM
- The Practice Scheduler is OFFLINE for maintenance.  If you have not made a Practice Field selection, use the Viewer to find a field / slot you would like and email your information & selection / Practice ID to [email protected]

02/17 1:00 PM
- Update: We still have a few coaches that have not selected their fields. Hope to have those all addressed today and begin reviewing your requests and sending approvals tonight.  More info: Approvals & Notification

02/14 6:00 PM
That's it for requests tonight. Resume on Sat, Update: Out of Town on Sun / return Mon morning

02/13 8:00 PMThe Practice Scheduler is ONLINE for ALL COACHES

02/13 4:00 PM - The Practice Scheduler will be OFFLINE for maintenance.

02/11 8:00 PM - 
The Practice Scheduler is ONLINE for DOUBLE HEAD COACHES

02/11 5:00 PM - 
The Practice Schedule is available for viewing. New coaches, we recommend you use the viewer to poke around and get familiar with the scheduling application.  Please read the Practice Scheduler Instructions.

BLUE SOMBRERO (BSB) VOLUNTEER INFORMATION

NOTICE ON BLUE SOMBRERO & VOLUNTEER FORMS
Hello everyone, just a quick update on the Practice Scheduler account issues.

As was explained at the mtg, if your Head Coach information is in the Blue Sombrero system (see Head Coach List in the links), your account info will be exported from Blue Sombrero to the Practice Scheduler.  YOU DO NOT NEED TO REGISTER FOR A NEW ACCOUNT.  If you do NOT find your information in the list, you must signup in Blue Sombrero. 

* IMPORTANT *
If you previously signed up for Blue Sombrero but you don't remember your Username, please DO NOT create a New Username. 
Send us an email with your info and we will lookup your account information. [email protected]

Here are the steps (applies to Head Coach & Assistant Coach volunteers) however, ONLY the Head Coach will request a practice field

- Login to the Blue Sombrero Registration Management System 
- Sign-up for the Head Coach Volunteer Role in the Spring 2020 Core Program in the desired Division (ie. 08U-B, 10U-G, etc.)
  If you are an Assistant, sign-up for the Assistant Coach Volunteer Role
- Complete and eSign the Volunteer form.
- Complete the third party Background Check via the Sterling Volunteers website.
- If you are a Double Head Coach, you need to repeat these steps for your additional team.
- Finally, confirm with your divisional or registrar that you have been allocated to your designated team(s).

Your account info (username and contact info) will be exported from Blue Sombrero to the Practice Scheduler. 
Username: Same as your Blue Sombrero username
Password: 12345
Please do not change the default password for this system. The passwords are NOT encrypted and it is not crucial to use a secure password for this scheduling tool.

Note: If you have not been allocated to a team in Blue Sombrero, you will be able to set your Team by modifying your profile in the Practice Scheduler. #3 below>
 
The main goal is to ensure that all the information we have is correct and up-to-date in Blue Sombrero.

Thank you for your cooperation!

If you have any questions or need assistance: 
e-mail the Practice Scheduler Admins

email:: [email protected]



Practice Field Scheduler Instructions

1) How do I get a Practice field?
Review the field offerings in the Practice Field Scheduler - Viewer
Make note of the Location, Field, Time and Days(s) that meet your needs. 


SEARCH TIPS:
 DO NOT search by Team or Coach when you are trying to schedule your Practice Field. These fields only reflect the teams or coaches that have submitted a request or have been approved.

For example, you could use the Team field to search for another Team (if you know their number) because you want to see what time/field they selected. This could be because you want to find a field close by so you can scrimmage or just help each other out. But who are we kiddin, it's really because you want to spy on that coach that beats you every year. :-)

Once you are done, CLOSE the Practice Scheduler Viewer,  

Many times we get reports that ... 
"I can't login" 
"the system won't let me make a request"
"there is no “Make Request” button at the bottom of the page so I am unable to schedule my practice"
This is because you are still in the Practice Field Scheduler - Viewer and not the Practice Field Scheduler.

2) When the Practice Scheduler goes ONLINE...
You will either receive a general notification or you will receive an email that your account has been activated by the Practice Scheduler Admins.

Check here for the latest status information and updates...


3) PRACTICE SCHEDULER ONLINE  
This is it, the moment you have been waiting for... 

Login to the Practice Field Scheduler

  Use your Blue Sombrero Username and use Password: 12345

View / Update Your User Profile, you will need to verify your User Profile and check to see that your team(s) have been linked to your account.

Note
: In some cases, you may not have been allocated to a team. Generally this is due to delays in the processing of the background checks or perhaps you signed up to volunteer at the last minute because we were in need of coaches. Because of this, some user accounts will not have their Team (ie. 10UG-03, 14UB-02, etc) linked to their profile.

Click here for steps to View or Modify your User Profile

4) SEARCH for available Practice slots

Set your selection criteria and select <View Records>.

As explained previously, DO NOT USE - Team or Coach fields.

Simple suggestion, start with a Location or a specific Time you would like. 

Set the Show field (rt side) to Open slots only

If you are a
Double Head Coach you will also select the Team for the request.

** WARNING **
ONCE YOU SUBMIT THE REQUEST, IT CANNOT BE CHANGED WITHOUT ASSISTANCE FROM THE PRACTICE SCHEDULER ADMIN.

When you are sure of your choice(s), click on <Check to request this>

Select <Make Request> at the bottom of the screen to complete the request.

PLEASE DO NOT MAKE MULTIPLE FIELD REQUESTS because you think you will have a better chance of getting a field.  This only makes it more difficult for us as we have to scan through all of the duplicate requests and send emails to verify which field you do want. It also makes it harder for all the other coaches to find a field.

Click here to e-mail the Practice Scheduler Admins to report a problem

5) Approvals & Notification *UPDATED*
We generally wait a few days to approve the requests after everyone has had a chance to select their field(s) and we have reviewed your selections. Coaches may have selected fields incorrectly, selected multiple fields or may just need to change fields, day(s) & time, etc. to accommodate parents or an Assistant Coach.

Unless you hear from us due to a conflict, you will more than likely get the field you requested. Rest assured, you will receive a confirmation email from the Scheduler when your request has been approved. Check your junk/spam folder as the emails from the Scheduler may end up there.  Unblock the email address [email protected] to correct this problem.


6) Changing fields
After you have received your approved practice request and you are out on the fields, please do not assume you can move to an open spot and stay there.  This can lead to conflicts (ie. a team may have not practiced that night) and we certainly don't want that in front of the kiddos. Please contact us with your change request.  We will verify the field is available and make the change in the scheduler or try to find an alternate location. 

If there are conflicts in the schedule due to error or other reason we will do our best to resolve the problem.

Thank you!

Sharing the Goal - Goal Side Mon / Goal Side Wed

What does ‘(Goal Side Mon / Tue / Wed / Thur) mean? 

Applies to 12U and up (teams with 1/4 field). In those ages your practice location rotates. There are four teams on a field. Each with ¼ of the field. Think of it as two teams on the end line and two teams in the center. Goal Side Mon means that on Mon, you will be on the end line of your respective field and on Wed you will be in the center. This gives each coach one day a week to practice with the goal if they choose.

If your fields are divided in 1/8th and you selected two corners, N/W & S/W, you should also work with the other coach(es) on N/E & S/E to share the goal.


  

For example:
You select Monday-Wednesday at location Church West, Field West. On Monday you will practice in the yellow area. On Wednesday you will practice in the green area.
   

Practice Scheduler Login Information

Practice Scheduler User Account 
Imported from Blue Sombrero
Username: Your Blue Sombrero username
Password: 12345

Note: Accounts are not imported/activated until just before the Scheduler goes online.

Practice Scheduler Links

Practice Field Scheduler | Viewer (no login)
Parks & Field Directory 
View/Modify Practice Scheduler User Profile
Not Avail until the Practice Scheduler is Online


Blue Sombrero - Head Coach List
Spring 2020 -  Feb 10 

Includes coaches that have not been allocated

Assigned Practice Fields ** 
by Location | by Coach

Practice Field Layouts - Spring 2020

City of RC ParksLights   In Use *
 Beryl ParkYY
 Church Street Park East Y
Etiwanda Creek Park (ECP) Extra & Select*YY*
 Red Hill ParkYY
School Fields  
 Alta Loma Jr High*Update* Y
 Vineyard Jr High *Update*parkingY
 Carnelian ElementaryparkingY

School fields will be opened by:
Alta Loma: Sandie, Joey, Patrick
Vineyard: Jeff 
Carnelian: If you arrive before 6pm, the gate to the fields will be open due to Child Care.  

Alta Loma School District Policies

- Last team to leave MUST lock the gates
- DO NOT use school bathrooms
DO NOT seek out custodian staff for access
.
 
AYSO is only allowed to use the Porta-Potty's. The lock combination is '0065'. Once you have set the combination, push up on the lock, and then pull down.
- PETS ARE NOT ALLOWED ON SCHOOL FIELDS AT ANY TIME

* Field is in use during the current season but may not be available for all programs.

Practice Field Size, Duration & Freq

06U
1/8 of a soccer field.
Practice time 
is 45 minutes 1 day / week.

08U-10U
1/8 of a soccer field. 
Practice time is 60 minutes 2 days / week.

12U-19U
Up to 1/4 of a soccer field. You may select (2) adjacent corner fields or 1/4 field.
Practice time is 60 minutes 2 days / week. *

16-19U *
Practices can vary due to midweek games.
Ex: 1 Sat game, 2 practices.
        1 Sat & 1 midweek game, 1 practice

Practice Field Lights

 

The Practice Field Lights schedule will be available after all teams have selected their practice fields and updated for DST or post season play.

You can contact any of the following individuals to report issues with the lights on our fields. Click below to send an email.

CORE EXTRA & Select
Jeff Gaines Keith Larson
Patrick Smith James Koolis
Joey Catuara
 Todd Gallemore
Sandie Oerly 
Alex Baro 
Ivan Monso 
 
Daylight Savings Time (DST) | Sunset Times
Next DST: 03/08 2AM - Set clocks Fwd 1 hr

City of RC Park Monitor

AYSO Fields are reserved for the sole use of our players, parents and volunteers.  Non-AYSO individuals (General public, Club Teams, Adult Leagues, etc.) are not allowed when our kids are on the fields. If you encounter any issues, please contact a Board Member or contact the RC Park Monitor and they will address the situation.

(909) 261-5561

Field Closure Text Alerts

booked.net

AYSO Region 65 now has Text Alerts to keep coaches, parents and players updated on field closures due to weather, field conditions or special events.  Sign-up today! *NEW*

Text: Follow @RC65Fields to 40404

You do not need Twitter to receive these updates as they will be delivered via your SMS Messaging (text) app. However, if you prefer you can follow us on Twitter (or do both!)



Update: The Twitter SMS (text msg) service is currently not available. However, you can receive messages via Twitter or check our Home page for updates in the Social / Twitter feed.

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Contact Us

AYSO Region 65 Rancho Cucamonga Youth Soccer

AYSO Region 65, PO Box 9208
Alta Loma, California 91701

Email Us: [email protected]
Phone : 909-285-7625
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