1) How do I get a Practice field?
Review the field offerings in the Practice Field Scheduler - Viewer
Make note of the Location, Field, Time and Days(s) that meet your needs.
SEARCH TIPS: DO NOT search by Team or Coach when you are trying to schedule your Practice Field. These fields only reflect the teams or coaches that have submitted a request or have been approved.
For example, you could use the Team field to search for another Team (if you know their number) because you want to see what time/field they selected. This could be because you want to find a field close by so you can scrimmage or just help each other out. But who are we kiddin, it's really because you want to spy on that coach that beats you every year. :-)
Once you are done, CLOSE the Practice Viewer,
Many times we get reports that ... "I can't login" or "the system won't let me make a request"
This is because you are still in the Practice Field Scheduler - Viewer and not the Practice Field Scheduler.
2) When the Practice Scheduler goes ONLINE...
You will either receive a general notification or you will receive an email that your account has been activated by the Practice Scheduler Admins.
3) PRACTICE SCHEDULER ONLINE *UPDATED* This is it, the moment you have been waiting for...
Login to the Practice Field Scheduler
Use your Blue Sombrero Username and use Password: 12345
View / Update Your User Profile, you will need to verify your User Profile and check to see that your teams have been linked.
Note: Many Head Coaches have not been "officially" allocated to a team for several reasons.. Generally this is due to delays in the processing of the background checks. Because of this, some user accounts will not have their Team (ie. 10UG-03, 14UB-02, etc) linked to their profile.
Click here for steps to View or Modify your User Profile
4) SEARCH for available Practice slots *UPDATED*
Set your selection criteria and select <View Records>.
AGAIN, DO NOT USE the Practice ID, Team or Coach fields.
Simple suggestion, start with a Location or a specific Time you would like.
Also set the Show field (rt side) to Open slots only
If you are a Double Head Coach you will also select the Team for the request.
When you are sure of your choice, click on <Check to request this>
WARNING:
ONCE YOU SUBMIT THE REQUEST, IT CANNOT BE CHANGED WITHOUT ASSISTANCE FROM THE PRACTICE SCHEDULER ADMIN.
Click here to e-mail the Practice Scheduler Admins and report a problem
Select <Make Request> at the bottom of the screen to complete the request.
PLEASE DO NOT SELECT MULTIPLE FIELDS because you think you will have a better chance of getting a field. This only makes it more difficult for us as we have to scan through all of the duplicate requests, send emails to verify which field you do want and it makes it more difficult for all the other coaches to find a field.
5) Approvals & Notification *UPDATED*
We generally wait a few days to approve the requests after everyone has had a chance to select their field(s) and we have reviewed your selections. Coaches may have selected fields incorrectly, selected multiple fields or may just need to change fields, day(s) & time, etc. to accommodate parents or an Assistant Coach.
Unless you hear from us due to a conflict, you will more than likely get the field you requested. Rest assured, you will receive a confirmation email from the Scheduler when your request has been approved.
Check your junk/spam folder as the emails from the Scheduler may end up there. Unblock the email address [email protected] to correct this problem.
6) Changing fields
After you have received your approved practice request and you are out on the fields, please do not assume you can move to an open spot and stay there. This can lead to conflicts (ie. a team may have not practiced that night) and we certainly don't want that in front of the kiddos. Please contact us with your change request. We will verify the field is available and make the change in the scheduler or try to find an alternate location.
If there are conflicts in the schedule due to error or other reason we will do our best to resolve the problem, however the coach with the earliest reservation confirmation will have priority over the practice field in question.
Thank you!