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AYSO Region 65 Rancho Cucamonga Youth Soccer

BLUE SOMBRERO (BSB) VOLUNTEER INFORMATION

NOTICE ON BLUE SOMBRERO & VOLUNTEER FORMS
Hello everyone, just a quick update on the Practice Scheduler account issues.

As was explained at the mtg, if your Head Coach information is in the Blue Sombrero system (see Head Coach List in the links), your account info will be exported from Blue Sombrero to the Practice Scheduler.  YOU DO NOT NEED TO REGISTER FOR A NEW ACCOUNT.  If you do NOT find your information in the list, you must signup in Blue Sombrero. 

* IMPORTANT *
If you previously signed up for Blue Sombrero but you don't remember your Username, please DO NOT create a New Username. 
Send us an email with your info and we will lookup your account information. [email protected]

Here are the steps (applies to Head Coach & Assistant Coach volunteers) however, ONLY the Head Coach will request a practice field

- Login to the Blue Sombrero Registration Management System 
- Sign-up for the Head Coach Volunteer Role in the Fall 2019 Core Program in the desired Division (ie. 08U-B, 10U-G, etc.)
  If you are an Assistant, sign-up for the Assistant Coach Volunteer Role
- Complete and eSign the Volunteer form.
- Complete the final step, Consent for Background Check.
- If you are a Double Head Coach, you need to repeat these steps for your additional team.
- Finally, confirm with your divisional or registrar that you have been allocated to your designated team(s).

Your account info (username and contact info) will be exported from Blue Sombrero to the Practice Scheduler. 
Username: Same as your Blue Sombrero username
Password: 12345
Please do not change the default password for this system. The passwords are NOT encrypted and it is not crucial to use a secure password for this scheduling tool.

Note: If you have not been allocated to a team in Blue Sombrero, you will be able to set your Team by modifying your profile in the Practice Scheduler. #3 below>
 
The main goal is to ensure that all the information we have is correct and up-to-date in Blue Sombrero.

Thank you for your cooperation!

If you have any questions or need assistance: 
e-mail the Practice Scheduler Admins

email:: [email protected]



Practice Field Scheduler Instructions

1) How do I get a Practice field?
Review the field offerings in the Practice Field Scheduler - Viewer
Make note of the Location, Field, Time and Days(s) that meet your needs. 


SEARCH TIPS:
 DO NOT search by Team or Coach when you are trying to schedule your Practice Field. These fields only reflect the teams or coaches that have submitted a request or have been approved.

For example, you could use the Team field to search for another Team (if you know their number) because you want to see what time/field they selected. This could be because you want to find a field close by so you can scrimmage or just help each other out. But who are we kiddin, it's really because you want to spy on that coach that beats you every year. :-)

Once you are done, CLOSE the Practice Viewer,  

Many times we get reports that ... "I can't login" or "the system won't let me make a request"
This is because you are still in the Practice Field Scheduler - Viewer and not the Practice Field Scheduler.

2) When the Practice Scheduler goes ONLINE...
You will either receive a general notification or you will receive an email that your account has been activated by the Practice Scheduler Admins.


3) PRACTICE SCHEDULER ONLINE *UPDATED* 
This is it, the moment you have been waiting for... 

Login to the Practice Field Scheduler

  Use your Blue Sombrero Username and use Password: 12345

View / Update Your User Profile, you will need to verify your User Profile and check to see that your teams have been linked.

Note
: Many Head Coaches have not been "officially" allocated to a team for several reasons.. Generally this is due to delays in the processing of the background checks. Because of this, some user accounts will not have their Team (ie. 10UG-03, 14UB-02, etc) linked to their profile.

Click here for steps to View or Modify your User Profile

4) SEARCH for available Practice slots *UPDATED*

Set your selection criteria and select .

AGAIN, DO NOT USE the Practice ID, Team or Coach fields.

Simple suggestion, start with a Location or a specific Time you would like. 

Also set the Show field (rt side) to Open slots only

If you are a
Double Head Coach you will also select the Team for the request.

When you are sure of your choice, click on 

WARNING:  
ONCE YOU SUBMIT THE REQUEST, IT CANNOT BE CHANGED WITHOUT ASSISTANCE FROM THE PRACTICE SCHEDULER ADMIN.
Click here 
to e-mail the Practice Scheduler Admins and report a problem

Select at the bottom of the screen to complete the request.

PLEASE DO NOT SELECT MULTIPLE FIELDS because you think you will have a better chance of getting a field.  This only makes it more difficult for us as we have to scan through all of the duplicate requests, send emails to verify which field you do want and it makes it more difficult for all the other coaches to find a field.

5) Approvals & Notification *UPDATED*
We generally wait a few days to approve the requests after everyone has had a chance to select their field(s) and we have reviewed your selections. Coaches may have selected fields incorrectly, selected multiple fields or may just need to change fields, day(s) & time, etc. to accommodate parents or an Assistant Coach.

Unless you hear from us due to a conflict, you will more than likely get the field you requested. Rest assured, you will receive a confirmation email from the Scheduler when your request has been approved. Check your junk/spam folder as the emails from the Scheduler may end up there.  Unblock the email address [email protected] to correct this problem.


6) Changing fields
After you have received your approved practice request and you are out on the fields, please do not assume you can move to an open spot and stay there.  This can lead to conflicts (ie. a team may have not practiced that night) and we certainly don't want that in front of the kiddos. Please contact us with your change request.  We will verify the field is available and make the change in the scheduler or try to find an alternate location. 

If there are conflicts in the schedule due to error or other reason we will do our best to resolve the problem, however the coach with the earliest reservation confirmation will have priority over the practice field in question.

Thank you!

Sharing the Goal - Goal Side Mon / Goal Side Wed

What does ‘(Goal Side Mon / Tue / Wed / Thur) mean? 

Applies to 12U and up (teams with 1/4 field). In those ages your practice location rotates. There are four teams on a field. Each with ¼ of the field. Think of it as two teams on the end line and two teams in the center. Goal Side Mon means that on Mon, you will be on the end line of your respective field and on Wed you will be in the center. This gives each coach one day a week to practice with the goal if they choose.

If your fields are divided in 1/8th and you selected two corners, N/W & S/W, you should also work with the other coach(es) on N/E & S/E to share the goal.


  

For example:
You select Monday-Wednesday at location Church West, Field West. On Monday you will practice in the yellow area. On Wednesday you will practice in the green area.
   

Practice Scheduler Login Information

Practice Scheduler User Account 
Imported from Blue Sombrero
Username: Your Blue Sombrero username
Password: 12345

Practice Scheduler Links

Practice Field Scheduler | Viewer (no login)
Parks & Field Directory 
View/Modify Practice Scheduler User Profile
Not Avail until the Practice Scheduler is Online


Blue Sombrero - Head Coach List
Fall 2019 -  Aug 09 

Includes coaches that have not been allocated

Assigned Practice Fields *Update* 12/09
by Location | by Coach

Practice Field Sizes, Freq & Duration

06U
1/8 of a soccer field. 
Each time slot there will be a max of 8 teams on a full size field. Field config may vary.
Practice time is 45 minutes one day a week.

08U-10U
1/8 of a soccer field.
Each time slot there will be a max of 8 teams on a full size field. Field config may vary.
Practice time is 60 minutes two days a week.

12U thru 19U
1/4 of a soccer field. You may have to select (2) adjacent 1/8th fields
Each time slot there will be a max of 4 teams on a full size field. Field config may vary.
Practice time is 60 minutes two days a week. *

*16U & 19U During the Fall, limited to one day a week.  

Practice Field Lights

 

The Practice Field Lights schedule will be available after all teams have selected their practice fields and updated for DST or post season play.

Lights Semifinals week (12/09)  *Update*
After 11/14, Heritage Park is no longer available to AYSO.

You can contact any of the following individuals to report issues with the lights on our fields. Click below to send an email.

CORE EXTRA & Select
Jeff Gaines Keith Larson
Patrick Smith James Koolis
Joey Catuara
 Todd Gallemore
Sandie Oerly 
Alex Baro 
Ivan Monso 
 
Daylight Savings Time (DST) | Sunset Times
Next DST: 11/03 2AM - Set clocks back 1 hr

City of RC Park Monitor

AYSO Fields are reserved for the sole use of our players, parents and volunteers.  Non-AYSO individuals (General public, Club Teams, Adult Leagues, etc.) are not allowed when our kids are on the fields. If you encounter any issues, please contact a Board Member or contact the RC Park Monitor and they will address the situation.

(909) 261-5561

Field Closure Text Alerts

booked.net

AYSO Region 65 now has Text Alerts to keep coaches, parents and players updated on field closures due to weather, field conditions or special events.  Sign-up today! *NEW*

Text: Follow @RC65Fields to 40404

You do not need Twitter to receive these updates as they will be delivered via your SMS Messaging (text) app. However, if you prefer you can follow us on Twitter (or do both!)



Update: The Twitter SMS (text msg) service is currently not available. You can still however receive messages via Twitter.

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Contact Us

AYSO Region 65 Rancho Cucamonga Youth Soccer

AYSO Region 65, PO Box 9208
Alta Loma, California 91701

Email Us: [email protected]
Phone : 909-285-7625
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