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AYSO Region 65 Rancho Cucamonga Youth Soccer

Practice Scheduler - General Information - Spring 2022

PRACTICE SCHEDULER IS OFFLINE!

If you wish to view the configuration of the practice fields for each location, use the Practice Field Viewer (no login required).


Click here
 for prior Status Updates

IMPORTANT Re Email Notifications:
In order to ensure you receive the email notification from the Scheduler, please follow the steps in this article/video (click here) to create an email filter that will help you to explicitly make a sender (use this email in your email filter: [email protected]) to put filtered emails to your Inbox. 


03/07 3:00 AM - Approvals are underway. If you do not receive the emails from the Scheduler in your Inbox, please check your Spam folder.

03/07 3:30 AM - Approvals are complete! The Scheduler is Closed for the Spring 2022 season.

03/15 8:00 AM - Updated Coaches List & Practice Schedules have been posted.

If you need to make any changes please see here...
Changing Practice Fields


Thank you for your patience!


Practice Scheduler Help
  General Information
    ALSD Blackout Days
    16/19U Mid-week Games
  Status Updates
  Registering as a Coach Volunteer
  Practice Field Scheduler Instructions
  Sharing the Goal
  Practice Field Layouts
  Practice Field Size, Duration, Frequency
  Practice Field Lights
  City of RC Park Monitor
  Field Closure Alerts


Practice Field Scheduler ...

Priority Registration (Double Head Coaches)
  - SCHEDULING IS COMPLETE!! as of 2/28 - 

Open Registration, 2/28 Monday @ 8PM
  - SCHEDULING IS COMPLETE!! as of 3/6 - 

REMINDER: Please read the information on this page, it will answer the majority of your questions or issues.

User Access: you will receive a notification email from the Practice Scheduler system with your username and pwd (12345)
You will NOT be able to logon until the Scheduler is ONLINE - check the top of this page for current status

If you have any issues, send an email to: [email protected]
All emails will be responded to in the order received. 
Please do NOT send emails to my CVPA email address - I will not be looking at that mailbox for issues re the Practice Scheduler.

The email MUST contain the following in the Subject line:

  - Head Coach Name

  - Team No - Team numbers are formatted as follows: 10UB-01, 19UG-02, etc
       I need the Division (06,08,10,12,14,19U), (B)oys or (G)irls, and the Number
       Please do NOT provide names such as Orange Crushers, Bombers, etc - this does not tell me who you are
  - Provide a summary of the issue (see examples below) ...then provide any details in the body of the email

  Examples: these will receive the highest priority without affecting the order in which other issues are received
      Joe Coach 10UB-01 - Login Problem
          
please make sure the Scheduler is Online before you submit a request for help, you cannot login until this occurs. 
      Joe Coach 10UB-01 - Selected Wrong field
          helps to quickly scan/release fields selected in error to enable you to make another selection
 
IMPORTANT: Please do everything you can to minimize any problems. Read the information on this webpage, check and re-check before you submit your practice request. After a request has been made, it cannot be changed by you and you cannot make another selection until it has been cleared. By the time I get to your email, your alternate choice will likely not be available.
Click
here for Status Updates

General Information

Head Coaches will use the Practice Scheduler to select their practice location, day and time based on availability.
Double Head coaches are given priority registration to be able to schedule their practices back-to-back. Practice schedules are always determined by each coach per their needs and field availability.

Practice time slots are on the hour, 5-6pm, 6-7pm, 7-8pm, 8-9pm
This season, field sizes and practice frequency return to normal for each division as noted (check the Field Size, Duration & Freq section for more info). However this could change due to demand as availability and/or selection could be impacted.
Note: There will be a few practice slots @ ECP - Etiwanda Creek Park that start @ 5:30 or 7:30pm. DO NOT use those start times to search for practice slots in other locations, it will result in zero search results. If this occurs, clear your search and begin again.

ALSD School Fields & Blackout DaysSchool Fields are avail M-Th ONLY: 5-6, 6-7*pm. These fields are NOT available on Friday or for practices starting at 7pm or later as they do not have lights.

As is the case every season, if you practice at a school location such as Alta Loma, Carnelian or Vineyard JH, Blackout Days can and will affect your practice schedule. Be sure to check the Practice Fields & Layouts section for the latest information. The Alta Loma School District updates this information frequently so you should check back for any updates.

Note: Generally when your field has a scheduled Blackout Day, you are free to practice at the other schools on any available field. We ask that you check the Practice Scheduler Viewer to find an open field so as to not impact another team. Open fields are available First Come, First Served.

School Fields & Daylight Savings Time (DST) Spring - 6-7pm Practices
* Teams that would like to practice @ 6pm will be able to do so by 3/14 (after the second week of practice) when the time moves forward. When you make your practice request, be sure to select a 6pm practice. Until then, please find an OPEN spot at the school fields. You can start appx 5:30pm and expect to finish no later than 6:20pm. As it gets darker earlier, you will need to adjust your start time and/or shorten your practice. Due to safety reasons, please do not have your team practice in the dark. On 3/14, you can begin your 6-7pm practice

Red Hill Park
The 19U Mid-Week Games will impact teams that practice @ Red Hill.  You'll need to review those game schedules to see if the games will have any affect on your practice days.

19UB - RH North: We are looking at having the boys games on four different Mon & Wed (4/11, 4/20, 4/24 & 5/4) two games each night (game start 6:15 & 8pm - allows for 5pm practice). We have a full field avail @ ECP North on M/W if you would like to practice at that location

19UG - RH South: There will be  two midweek games on RH South on Mon (4/11) and Tue (5/3), same start times. Teams that practice @ 6pm on those days can go to a school field. Teams with the later start time will need to find another location or cancel practice those nights.

Check back for updates. Thank you!


Spring 2022 Updates

03/07 3:30 AM - Approvals are complete! The Scheduler is Closed for the Spring 2022 season. Thank you!
03/07 3:00 AM - Approvals are underway. If you do not receive the emails from the Scheduler in your Inbox, please check your Spam folder.
03/06 5:00 PM - We still have a few last minute coaches that have not selected their practice fields. Hope to have those addressed soon and begin sending approvals tonight. 
03/05 1:00 PM - Practice Scheduler is OFFLINE, Practice Requests are under review. If you have not made a Practice Field selection (typically last minute coach signups), use the Viewer to find a field / slot you would like and email your information & selection / Practice ID to [email protected]
02/28 8:00 PM - Open Registration: Scheduler is online!! 
02/28 7:00 PM - Open Registration: Your accounts have been activated.  Good luck!  Scheduler opens @ 8pm
02/28 5:00 PM - Setting up for Open Registration...
02/28 4:30 PM - Priority Registration is Complete! Double Head coaches, your practice requests have been submitted. Check here for what comes next: Approvals & Notifications 
02/27 2:30 AM - Resuming scheduling for the Priority Registration group.  

02/26 8:00 PM - Update from the vendor: The gmail issue is causing the emails sent by the Practice Scheduler to go to your Spam folder, even if you have previously listed their email address as a good email address. cgiSports has been blacklisted by an industry watchdog because they use Gmail servers for their incoming email.  They are working with Google to resolve this issue. 
02/26 6:00 PM - I am following up with coaches to get the Priority group taken care of. If you sent me an email yesterday I have your info. If something changed, send me an update as soon as possible, reply to the same email thread. I will be scheduling practice fields for the Priority Reg group, ie Double Head coaches.
02/26 5:30 PM - We are in contact with the vendor (cgiSports) and have confirmed the outgoing emails are being sent but there is a problem on the gmail server side. They are looking into this.
02/26 3:00 PM - Red Hill schedule has been posted
02/26 12:30 PM - Beryl schedule has been posted, ECP updated. 
02/26 10:00 AM - Also working to resolve the 19U Red Hill mid-week games schedule. Done, see update in general information re Red Hill.
02/26 9:30 AM - We are experiencing problems with the Scheduler email notification. Joey has been helping me test and the system is not generating the email notification for the user account activation or practice requests/approvals. I have a call into the vendor but not sure with the weekend when they will reply.
02/26 7:30 AM - Priority Reg User Accounts have been uploaded. Email notifications will go out shortly 
02/26 4:00 AM - Practice Schedules for Alta Loma JH, Vineyard JH, Carnelian Elementary & Etiwanda Creek (ECP) have been posted
02/25 8:30 PM - Priority Reg: We are going back to use the Scheduler, hopefully 2/26 Saturday/tomorrow morning @ 11AM.
02/25 7:00 PM - ALSD Blackout Days updated
02/25 5:30 PM - Updated the General Information section, please review.
02/25 4:00 PM - Priority Reg: I will be reaching out to coaches to confirm and schedule their requests. This is for Dbl Head Coaches ONLY.
02/24 3:00 PM - Priority Registration moved to 2/25 Friday. Emailed coaches.
02/23 4:00 PM - Reviewing Coach Preferred Practice Field Information, contacting coaches and identifying Dbl Head Coaches for Priority Registration
02/23 3:00 PM - Priority Registration moved to 2/24 Thurs, Open Registration to 2/26 Saturday
02/21 1:00 AM - Updated General Info & ALSD Blackout Days.
02/20 11:00 PM - Updated the available Practice Fields & Layouts for the Spring season.
02/18 5:00 PM - Roster distribution was delayed to 2/20 Sunday, 2/22 Tuesday

Please DO NOT send emails reporting you cannot login to the Practice Scheduler. You cannot login until the Scheduler is ONLINE.

Check the top of this section for
Scheduler Status

AYSO Region 65
Practice Scheduler Admin(s)
email: [email protected]

Blue Sombrero (BSB) / Sports Connect Volunteer Information

NOTICE ON BLUE SOMBRERO & VOLUNTEER APPLICATIONS
This section is primarily for those who have NOT registered in the BSB/Sports Connect Registration system. If you have already registered you can reasonably skip this section.

If you have not registered, please see this page for general information and tips regarding the process. MY21 - Fall 2021 & Spring 2022 Volunteer Information

As will be explained on Roster Night (once teams have been formed), if your Head Coach information is in the Blue Sombrero system (see the Head Coach List in the links), your account info will be exported from Blue Sombrero to the Practice Scheduler.  YOU DO NOT NEED TO REGISTER FOR A NEW ACCOUNT IN THE PRACTICE SCHEDULER.  If you do NOT find your information in the list, you must signup in Blue Sombrero. 


* IMPORTANT *
If you previously signed up for Blue Sombrero but you don't remember your Username, please DO NOT create a New Username. 
Send us an email with your info and we will lookup your account information. [email protected]

Here are the steps (applies to Head Coach & Assistant Coach volunteers) however, ONLY the Head Coach will request a practice field

- Login to the Blue Sombrero Registration Management System 
- Sign-up for the Head Coach volunteer role in the current program for the desired Division (ie. 08U-B, 10U-G, etc.)
  If you are an Assistant, sign-up for the Assistant Coach volunteer role
- Complete the third party Background Check via the Sterling Volunteers website.
- If you are a Double Head Coach, you need to repeat these steps for your additional team.
- Finally, confirm with your Division Coordinator or Registrar that you have been allocated to your designated team(s).

Your account info (username and contact info) will be exported from Blue Sombrero to the Practice Scheduler. 
Username: You will receive an email from the Scheduler with your username & pwd.
Password: 12345
Please do not change the default password for this system. The passwords are NOT encrypted and it is not crucial to use a secure password for this scheduling tool.

Note: If you have not been allocated to a team in Blue Sombrero (late sign-up), you will be able to set your Team by modifying your profile in the Practice Scheduler. <
#3 below>. If your name/team is in the Coach Contact List (top right), your team(s) has/have been linked to your profile.
 
Thank you for volunteering!

If you have any questions or need assistance: 
e-mail the Practice Scheduler Admins

email:: [email protected]



Practice Field Scheduler Instructions

1) How do I get a Practice field?
Review the field offerings in the Practice Field Scheduler - Viewer
Make note of the Location, Field, Time and Days(s) that meet your needs. 


SEARCH TIPS:
 DO NOT search by Team or Coach when you are trying to schedule your Practice Field. These fields only reflect the teams or coaches that have submitted a request or have been approved.

              

For example, you could use Team to search for another Team (if you know their number) because you want to get a field close by so you can scrimmage or just help each other out.

Click here for additional tips.

IMPORTANT: Once you are done viewing the practice field setup, CLOSE the Practice Scheduler Viewer,  

Many times we get reports that ... 
"I can't login" 
"the system won't let me make a request"
"there is no “Make Request” button at the bottom of the page so I am unable to schedule my practice"
This is because you are still in the Practice Field Scheduler - Viewer and not the Practice Field Scheduler.

2) When the Practice Scheduler goes ONLINE...
Check the top of the page for the status, you will receive an email when the Scheduler has opened by the Practice Scheduler Admins.
Check here for the latest status information and updates...


3) PRACTICE SCHEDULER ONLINE  
This is it, the moment you have been waiting for... 

Login to the Practice Field Scheduler

Username: You will receive an email from the Scheduler with your username & pwd.
Password: 12345

View / Update Your User Profile, you will need to verify your User Profile and check to see that your team(s) have been linked to your account.

Note
: In some cases, you may not have been allocated to a team. Generally this is due to delays in the processing of the background checks or perhaps you signed up to volunteer at the last minute because we were in need of coaches. Because of this, some user accounts will not have their Team (ie. 10UG-03, 14UB-02, etc) linked to their profile.

Click here for steps to View or Modify your User Profile

4) SEARCH for available Practice slots

Set your selection criteria and select <View Records>.

As explained previously, DO NOT USE - Team or Coach fields.

Simple suggestion, start with a Location or a specific Time you would like. 

Set the Show field (rt side) to Open slots only

If you are a
Double Head Coach you will also select the Team for the request.

Click here for additional tips.

** WARNING **
ONCE YOU SUBMIT THE REQUEST, IT CANNOT BE CHANGED WITHOUT ASSISTANCE FROM THE PRACTICE SCHEDULER ADMIN.

When you are sure of your choice(s), click on <Check to request this>

Select <Make Request> at the bottom of the screen to complete the request.

PLEASE DO NOT MAKE MULTIPLE FIELD REQUESTS because you think you will have a better chance of getting a field.  This only makes it more difficult for us as we have to scan through all of the duplicate requests and send emails to verify which field you do want. It also makes it harder for all the other coaches to find a field.

Click here to e-mail the Practice Scheduler Admins to report a problem

5) Approvals & Notification * Updated *
We generally wait a few days to approve the requests after everyone has had a chance to select their field(s) and we have reviewed your selections. Coaches may have selected fields incorrectly, selected multiple fields or may just need to change fields, day(s) & time, etc. to accommodate parents or an Assistant Coach.

Unless you hear from us due to a conflict, you will more than likely get the field you requested. Rest assured, you will receive a confirmation email from the Scheduler when your request has been approved. Check your junk/spam folder as the emails from the Scheduler may end up there.  Make sure to unblock the email address [email protected].

While you are waiting for your approval, you can review your Practice Requests by using the Practice Scheduler Viewer Ok Coach, NOW you can use the Team list (select your team) or the Coach box (type your first or last name or partial) to look for your requests.

When you receive your Approval notification(s), please print a copy and keep with your coach folder. It also helps to keep a copy of your Practice Field Layout in the event there is any confusion.


If there are any conflicts in the schedule due to error or some other reason, we will make every effort to resolve the problem.

6) Changing fields
After you have received your approved practice request and you are out on the fields, please do not assume you can move to an open spot and stay there.  This can lead to conflicts (ie. a team may have not practiced that night). Please contact us with your change request.  We will verify the field is available and make the change in the scheduler or try to find an alternate location. 

Click here to e-mail the Practice Scheduler Admins re: a Change Request

6.A) Field Squatting 
This is the unapproved practice of reserving a practice field at a park with lights and practicing at a school location or overflow park because it is less crowded. Then returning to your reserved practice field as it gets darker. #6 can occur as a result.

Please do not do this. It is unfair to other coaches who were not able to request a field with lights. You MUST use the field you selected. If you want to practice at a school field we can change your request. Teams practicing from 6-7pm will be moved towards the end of September (for the Fall season), all others will be moved for DST. If we find a team has done this, your practice field will be reassigned.
 
No product endorsement is expressed or implied by the use of this symbol.


Thank you!

Sharing the Goal - Goal Side Mon / Goal Side Wed

What does ‘(Goal Side Mon / Tue / Wed / Thur) mean? 

Applies to 12U and up (teams with 1/4 field). In those ages your practice location rotates. There are four teams on a field. Each with ¼ of the field. Think of it as two teams on the end line and two teams in the center. Goal Side Mon means that on Mon, you will be on the end line of your respective field and on Wed you will be in the center. This gives each coach one day a week to practice with the goal if they choose.

Note: If the field is divided in 1/8th's and you selected two corners (such as West N/W & S/W) you should work with the coach on the N/E & S/E corners to share the goal. That is assuming they are also a 12U+ team.


  

For example:
You select Monday-Wednesday at location Church West, Field West. On Monday you will practice in the yellow area. On Wednesday you will practice in the green area.
   

Practice Scheduler Login Information

Practice Scheduler User Account 
Imported from Blue Sombrero / Sports Connect
Username: You will receive an email with your username when your account is activated
Password: 12345

Note
: You cannot login unitl the Scheduler is Online

Priority Registration: Double Head Coaches
Open Registration: Everyone else
Generally, Open Reg follows Priority Reg within two days

Practice Scheduler Links

Practice Scheduler app | Viewer (no login reqd)
Parks & Field Directory 

View/Modify Practice Scheduler User Profile
Not Avail until the Practice Scheduler is Online


BSB/Sports Connect - Coaches List
Spring 2022 Core *Updated 03/15*

Assigned Practice Fields *Updated 03/15*
by Location | by Coach | by Team 

Practice Fields & Layouts - Spring 2022

Click a Park/School link below to display the field layout for that location. Field cfg may change from season to season. Use the Practice Field Viewer to see the current cfg for each field. 

City of RC ParksLights  In Use *
 BerylYY
 Red Hill 
 North & South
 Field Availability TBD
YY
 Etiwanda Creek (ECP)
 Reserved for SELECT Pgm
 Limited avail for Core
 Source doc lost, cannot   update at this time. Uses   typical 1/2. 1/4, 1/8 fields
Y

School Fields (no lights)
ALSD Blackout Days
updated: 5/5
 Alta Loma Jr High  Y
 Vineyard Jr High parkingY
 Carnelian ElementaryparkingY

Overflow Parks

Fall Season Only  
 Coyote Canyon ParkN
Y
 Golden Oak ParkN
Y
 Kenyon ParkNY
 Milliken ParkN
Y
 Mountain View ParkN
Y
 

IMPORTANT: Teams may ONLY practice at fields Authorized by the City of RC. You cannot use any other location.

School fields
will be opened by:
Alta Loma: Sandie, Joey
Vineyard: Jeff 
Carnelian: If you arrive @ Carnelian before 6pm, the gate to the fields are open for Child Care. Porta Potties are NOT avail at this site.

Alta Loma School District Policies

- The last coach / team that leaves the field MUST lock the gates
- DO NOT USE the school bathrooms or seek out custodian staff for access. AYSO is only allowed to use the Porta Potties. The lock combination is '0065'. Once you have set the combination, push up on the lock, and then pull down.
- PETS ARE NOT ALLOWED on school fields at ANY time.

* Field is in use during the current season but may not be available for all programs.

Practice Field Size, Duration & Freq

06U
1/8 of a soccer field.
Practice time 
is 45 minutes 1 day / week.

08U-10U
1/8 of a soccer field. 
Practice time is 60 minutes 2 days / week.

12U*-19U
Up to 1/4 of a soccer field. 
  12U* may be limited to 1/8 field 
You may select (2) 1/8 corner (adjacent fields) OR 1/4 field as long as space is available. To combine two corners...
Beryl, please select NW & SW or NE & SE
Red Hill, please select NW & NE or SW & SE
Practice time is 60 minutes 2 days / week. 

16-19U
Practices can vary due to midweek games.
Ex: 1 midweek & 1 Sat game, 1 practice

Practice Field Lights

 

The Practice Field Lights schedule will be available after all teams have selected their practice fields and updated for DST or post season play.
Lights Schedule: *Updated 9/8/2021*


You can contact any of the following individuals to report issues with the lights on our fields. Click below to send an email.

CORE EXTRA & Select
Jeff Gaines  Todd Gallemore
Patrick Smith
Joey Catuara
Sandie Oerly 
Alex Baro 
Ivan Monso 
 
Daylight Savings (DST) | Sunset & Civil Twilight
Next DST: 03/13/22 2AM, Set clocks fwd 1hr

City of RC Park Monitor

AYSO Fields are reserved for the sole use of our players, parents and volunteers.  Non-AYSO individuals (General public, Club Teams, Adult Leagues, etc.) are not allowed when our kids are on the fields.
If you encounter any issues, please contact a Board Member or any of the following from the City of RC and they will address the situation.

RC Park Ranger
(909) 552-1678
or (909) 552-1727
RC Park Monitor
(909) 261-5561


Fall 2021 v2
  
City of RC - Field Use Authorization

Spring 2022
*Updated*
  City of RC - Field Use Authorization

Field Closure Alerts

booked.net



AYSO Region 65 utilizes Twitter to keep coaches, parents and players updated on field closures due to weather, field conditions or special events.   If you follow us you can receive messages via Twitter or check our Home page for updates in the Social / Twitter feed.



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Contact Us

AYSO Region 65 Rancho Cucamonga Youth Soccer

AYSO Region 65, PO Box 9208
Alta Loma, California 91701

Email Us: [email protected]
Phone : 909-285-7625
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